A Trusted partner for Associations

TFI is the UK’s longest established association meetings and events specialist. Stable, reliable and trusted, we’re based in London and have operated events across the UK and internationally in over 35 destinations. We have a successful track record stretching back to 1985 working with clients from the Medical, Scientific, Biotechnology, Finance and Professional Services sectors. We understand professional people - how to support them and help them leverage their relationships – and our unique depth of experience and breadth of capability means we are ideally suited to identifying and advising you on the options that best suit your association. Our starting point is always to understand and share your values and your vision, listen to you to understand your needs and then work with you to help you move forward and deliver the best solutions for your audiences, adding value for both you and your members.

We understand the pivotal role a Conference or Congress plays in your association’s overall strategy. It provides a powerful interface between you and your audiences, building perceptions and growing meaningful relationships. It is a major vehicle for achieving your short and longer-term objectives, whether that be membership growth and retention, raising standards with education, accreditation and CPD, policy making, or developing and enhancing your professional body’s industry partnerships and stakeholder relationships. A conference can therefore be a huge and complex organisational undertaking and we possess a wide range of skilled resources to match your needs accordingly. We offer you flexible, tailored solutions delivered on time, on budget, and with a focus on innovation, providing new or improved practices and giving you fresh perspectives.  We also understand that a conference is a significant financial endeavour, so risk management, maximising revenues and increasing return on investment are crucial to our approach to the critical area of financial management, and financial diligence and transparency are keystones of our business.

TFI provide a cohesive team; all staff have areas of specialisation. They delivered what we consider a perfect experience for the delegates.
— Matthew Yung (Chairman) & Chris Raine (Deputy-Chairman), CHOLE 2016

Our specialist services for associations

Our wide range of in-house services enable us to meet the highest demands of modern conferencing whilst allowing you to focus on your objectives:

  • We are specialists in managing complex delegate registration, housing and accommodation management, and are experts in scientific programme management, providing state of the art abstract management software and CPD certification services, including attendance recording and post event evaluation. We are well known for our excellent customer service.

  • We source, contract and manage all 3rd party suppliers, carefully manage your speakers, provide optional tours, plan social programmes such as Welcome Receptions and Gala Dinners, and manage large exhibitions.

  • Working with our creative production arm at Lodestar, we are experts on the effective delivery of content and creating memorable delegate experiences, including video, room layout, stage sets and technical equipment requirements. We relish thinking creatively about spaces - whether you require a traditional set up or something new and different, we can help you design and create engaging areas and immersive environments.

  • Our specialist event technology team is on hand to meet all your digital needs and to help plan for innovation that adds value, deepens engagement and builds your conference’s legacy. Whether building you a first-class website to engage members and create a buzz, providing cutting edge mobile applications suited to the demands of both large and smaller conferences, or providing on-site technologies such as interactive voting and RFID, we are well versed in all the latest technologies to enhance your event.

  • Our in-house sponsorship function offers an expert, phased approach to partnership acquisition, beginning with a thorough audit and strategy development, including target setting and packages creation, and moving through to sales activity with regular progress reporting, to the final stages of benefits delivery, leveraging and finally the soliciting of feedback.  We also have substantial existing connections which we can leverage to the benefit of your conference.

  • Our skilled financial personnel provide financial consultancy, including risk assessment/minimisation. Throughout the life of your conference we take a completely transparent approach to finance, from day-to-day management to final reconciliation.