• Some consider an Event Management Company (EMC) or Destination Management Company (DMC) to offer the same service provision as a PCO. This is not the case. Whilst an EMC will specialise in brand management, audience identification, the actual concept of an event and then its subsequent delivery, and a DMC will prioritise the travel, social and people management aspects of an event, a professional conference organising company will provide a comprehensive suite of Congress related services specific to the National and International Association market and particularly but not exclusively where such resource is unavailable in-house and:
• are self financing or profit generating through delegate fees, sponsorship and exhibition revenues
• involve audience generation - i.e. delegates choose to attend rather than have their attendance mandated
• involve delegates from different companies, countries and disciplines
• include educational and technical sessions
• include an exhibition and satellite sessions
• often include social programmes, pre and post conference tours and technical visits
• are instigated and hosted by a local organising Committee

• Established
  We are one of the UK's longest-standing PCOs, a specialist division of TFI Group with 3 dedicated channels providing congress and event management services to the Association, Corporate and Pharmaceutical sectors
• Bespoke
  Associations benefit from our personalised, tailored approach to service provision, matching your needs precisely
• Reputation
  Our success is due to our high level of service with 90% of our business repeat
• Niche
  
Our niche is helping you secure your audiences and partnering with you to maximise the potential of your Congress asset a many different ways from strategic direction, through to marketing and communications, to individual delegate support and on-site delivery. We are with you every step of the way.
• Flexible
  We are large enough to respond quickly yet small enough to manage effectively
• Reliable
  Transparency and accountability are the keystones of our partnership with our clients.
• Experienced
  You benefit from our tried and tested systems,
• Creative
  We take a proactive attitude to integrating creative ideas and smart, 21st century solutions into the production of your Congress that are efficient, cost-effective and memorable.
• Influential
  We are thought-leaders for the international conference industry with memberships including Institute of Association Management, Association of British Professional Conference Organisers, the Asconet International, Eventia and ICCA.

We will work with you on a number of crucial first steps:

• We listen to you and establish together the support you are likely to need
• We will take time to find out about your Congress, its history, previous attendance levels, mandatory requirements for attendance, previous registration fees and the level of commercial support previously attained, all of which will have a bearing on our risk analysis of the Congress
• We will take into account market and economic drivers
• We will assess likely sponsorship support
• We will, most importantly, work with you in partnership, sharing risk and reward

Don't worry! There is a tremendous resource of support available to you, and TFI Meeting Point is well-placed to coordinate this on your behalf through our many strategic partnerships including convention bureaux, congress centres and business tourism contacts at home and further afield.

We appreciate your Congress is your Association's most important asset, and that it is a powerful mechanism for recruiting and retaining members, for building relationships between members and commercial partners, for enhancing the reputation of your Association and for generating income. We will work with you to make the most of your Congress asset.

• Like any organisation, we are keen to employ the best in order to deliver the best. So our quality checks start with the qualities we look for in the staff we employ. Furthermore with the depth and breadth of experience we believe Associations are looking forward TFI Meeting Point is very well positioned to offer tried and tested event management systems that deliver memorable events:
• Your Congress will be assigned a dedicated team right from the moment we are appointed. This will usually include a Senior Account Director, Account Manager, Account Executive and Financial Manager. Additional expertise is supplemented and determined by the specialist requirements of your Congress including for example sponsorship sales executives, IT software experts, exhibition management staff and technical production specialists all from within our own staff team.
• The Senior Account Director is your main point of contact throughout the life-time of your Congress and beyond and will work closely in partnership with you.
• Regular internal team briefs will take place throughout the project as well as scheduled progress meetings with your Committee ensuring everyone is on track with the agreed critical project timeline.
• We take pride in finding the best possible products and suppliers for your Congress that match the ethics of your Congress and fit with your budget and enhance participant experience.
• All our in-house IT solutions are secured through accredited third party protocols that ensure your delegate data is backed up, password protected and secure
• Our team of Qualified Finance Professionals oversee the financial accounts of your Congress including services such as limited company or charitable status, VAT registration, and auditing services. We can provide tax, insurance and external auditing services as may be required by the specialist requirements of your Congress.

Fundamental to a successful partnership with TFI Meeting Point is the strength of relationships we build with you, your delegates and your commercial partnerships. We see this as the basis of a partnership with you as a core PCO

• With over 90% of our business being repeat, we are very experienced in managing congresses on behalf of our Association clients that rotate across the UK and Europe
• Through the strength of our supplier relationships and professional networks we are able to draw on the best possible support for your Congress whether at home or abroad

If you manage your congress internally but need some additional support in certain specialist areas:

• We can tailor our services to meet precisely your needs
• You can 'cherry pick' from a portfolio of services and we will provide a bespoke proposal that works for you